Privacy Policy

Last Updated: February 2026

The Women’s Canadian Club of Calgary (“the Club”) is committed to maintaining the accuracy, confidentiality, and security of your personal information. This Privacy Policy describes the personal information we collect from or about you, how we use it, and to whom we disclose it.

1. Information We Collect

We collect personal information directly from you when you interact with our website. This includes:

  • Contact Information: Name, email address, and subject/message details when you fill out our contact form or volunteer inquiry.

  • Transaction Information: When purchasing a membership or luncheon tickets, we collect your name, email address, phone number, and billing address.

  • Offline Payment Details: If you choose to pay via E-transfer or cheque, we collect your name and the names of your guests (as provided in memo fields) to facilitate your registration.

2. How We Use Your Information

The Club uses your information for the following purposes:

  • Membership & Event Management: To process your annual membership, issue membership cards, and manage luncheon guest lists.

  • Club Communications: To send you our annual brochure, luncheon invitations, and essential club updates.

  • Response to Inquiries: To answer feedback, speaker suggestions, or questions submitted via our contact page.

  • Legal Compliance: To maintain financial records of transactions as required by Canadian tax authorities.

3. Consent

By using our website and providing us with your personal information, you consent to our collection, use, and disclosure of such information as described in this policy. You may withdraw your consent at any time by contacting us; however, this may limit our ability to provide you with memberships or event tickets.

4. Data Security & Third-Party Services

We use industry-standard technical safeguards to protect your data.

  • Squarespace: Our website is hosted by Squarespace. They provide the online e-commerce platform that allows us to sell our memberships and tickets. Your data is stored through Squarespace’s data storage and databases.

  • Payment Processing: We do not store credit card information. Payments are processed through secure, PCI-compliant third-party gateways.

  • No Third-Party Analytics: The Club does not use Google Analytics, Meta Pixels, or other invasive behavioral tracking tools. We respect your right to browse our history and events privately.

5. Disclosure of Personal Information

The Club does not sell, rent, or trade your personal information. We may only disclose your information:

  • To service providers who assist us in operating our website or conducting our business (e.g., our email delivery service), provided they agree to keep this information confidential.

  • When required by law to comply with a subpoena, warrant, or court order.

6. Cookies

Our website uses "Functional and Required" cookies to allow you to navigate the site and use key features like the "Shopping Cart." We do not use "Non-Essential" cookies for advertising or analytics.

7. Access and Correction

You have the right to access the personal information we hold about you and to request corrections if you believe the information is inaccurate. To make a request, please contact our Membership Committee at the email address below.

8. Contact Information

If you have any questions or concerns about this Privacy Policy or the Club’s handling of your personal information, please contact:

Women’s Canadian Club of Calgary via email: admin@wcccalgary.com or by mail at: 227 Arbour Ridge Way NW, Calgary, AB